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For swimming academies
Swimming academy management software in Egypt
In swimming, pool capacity and the session schedule decide everything: groups at different levels, fixed weekly sessions, and members who miss weeks because of travel or holidays. Capteny sets each group's capacity, deducts sessions automatically and reminds members to renew before a pack ends.
Challenges
What hurts swimming academies?
Groups at different levels with limited capacity
Pool and coach capacity set the group size, but numbers sometimes exceed it unnoticed, and waiting lists pile up in scattered messages.
Session packs counted on paper
8 and 12-session packs need an exact deduction at every visit, and a manual slip causes a dispute with the member.
Absence because of travel or injury
A member disappears for weeks and never returns, or asks for a make-up and there is no clear rule.
Renewals that slip past their date
The subscription ends, the member stops coming, and nobody reminds them to renew before their enthusiasm fades.
The solution
How Capteny runs a swimming academy
Groups with capacity and waiting lists
Create groups by level and time, set each group's capacity, put members on a waiting list when it is full, and move them in when a seat opens.
8 and 12-session packs with automatic deduction
A session is deducted at every QR scan, the member sees their balance on their phone and buys extra sessions when needed.
Freezes for travel and injury
A member freezes their subscription once for up to 14 days, so you keep them instead of losing them, within the rules your academy sets.
QR attendance, even offline
The coach scans the member's code on their phone at the pool edge, and attendance uploads automatically when the network is available, with no paper sheets.
Reminders and group notifications
Automatic reminders 3 days and 1 day before a subscription ends, and a notification to a whole group when a time changes or the pool closes for maintenance.
Collections, permissions and reports
Cash and InstaPay with a numbered digital receipt and no commission, separate permissions for each coach, and attendance and financial reports exportable as PDF.
Getting started
From sign-up to running in 3 steps
We set up your academy
We add your branches, groups and plans, and import your member lists and session balances from Excel for free. You are live within 24 hours, with no setup fee.
We invite coaches and members
Everyone joins with an invitation code from the academy and verifies their phone number. There is no open sign-up, and a member uses one account across all their academies.
You run it and keep track
QR attendance, collections with digital receipts, renewal alerts and reports that flag members at risk of leaving, all in one dashboard.
Pricing
Clear prices in EGP, zero commission
Monthly plans start at 990 EGP for one branch and up to 100 members, and scale with branches and members. Everything your members pay stays with your academy.
Compare plansFAQ
Questions from swimming academy owners
Can I set the capacity of each swimming group?
Yes. You set each group's capacity, the platform tracks taken and free seats, and waiting lists are managed from the dashboard when a group is full.
Does it work with 8 and 12-session packs?
Yes. A session is deducted at each QR scan, the member sees their balance, and can buy extra sessions, renew or upgrade with the remaining sessions carried over.
What happens if a member is away for travel or illness?
They can freeze the subscription once for up to 14 days and their sessions stay saved, within the rules your academy sets.
How do I avoid forgotten renewals?
The platform reminds the member 3 days and then 1 day before the subscription ends, and the dashboard lists subscriptions ending soon with a reminder button.
How much does swimming academy software cost?
Monthly plans start at 990 EGP for one branch and up to 100 members, with no commission on your members' payments. Current plans are on the pricing page.
Ready to run your swimming academy professionally?
We show you the platform on sample data that looks like your academy, and help with the first setup.
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