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For martial arts and gyms
Martial arts and gym management software
The monthly subscription is the backbone of these academies, and the biggest threat is a member whose attendance fades silently before they cancel. Capteny tracks attendance, renewals and collections, warns you before a member leaves, and gives each coach permissions that fit their role.
Challenges
What weakens martial arts academies and gyms?
Members whose attendance fades silently
Nobody notices that a member came once this month after three times a week, until the cancellation arrives.
Injuries and travel that end subscriptions
A member gets injured or travels and stops coming, and instead of freezing the plan they cancel because the rule is unclear.
Coaches with open permissions
Every coach sees everything: balances, collections and member data, and responsibility spreads with no clear record.
Scattered cash collections
Money is spread between reception and coaches, so there is no single trusted balance at the end of the day.
The solution
How Capteny runs a martial arts academy or gym
Early alerts when attendance drops
A report lists members whose attendance fell or whose plan is about to end, so you contact them before they leave.
Subscription freeze for injury and travel
A member freezes once for up to 14 days, so you keep them instead of losing them, within your academy's rules.
Class schedule with capacity and waiting lists
Set the capacity of each class or group, manage waiting lists when they fill up, and add branches and coaches without clashes.
Separate permissions for each coach
Decide per coach whether they invite members, record attendance or see reports. The server enforces them; the app does not merely hide them.
QR attendance and receipts
The coach scans a member's code in seconds, cash and InstaPay are recorded with a numbered digital receipt, and the manager approves transfer proof, with no commission.
Shop and events
Sell gloves, uniforms and gear in the app with branch pickup, and announce gradings and internal tournaments with attendance confirmation.
Getting started
From sign-up to running in 3 steps
We set up your academy
We add your branches, groups and plans, and import your member lists and session balances from Excel for free. You are live within 24 hours, with no setup fee.
We invite coaches and members
Everyone joins with an invitation code from the academy and verifies their phone number. There is no open sign-up, and a member uses one account across all their academies.
You run it and keep track
QR attendance, collections with digital receipts, renewal alerts and reports that flag members at risk of leaving, all in one dashboard.
Pricing
Clear prices in EGP, zero commission
Monthly plans start at 990 EGP for one branch and up to 100 members, and scale with branches and members. Everything your members pay stays with your academy.
Compare plansFAQ
Questions from martial arts and gym academy owners
How do I know who is about to leave?
The churn-risk report lists members whose attendance dropped or whose subscription is about to end, so you can reach out in time.
Can I control what each coach sees?
Yes. You set separate permissions per coach: inviting members, recording attendance, viewing reports, and the server always enforces them.
Can a member freeze their subscription when injured?
Yes. They freeze once for up to 14 days for injury or travel, and their sessions stay saved within your academy's rules.
Is it suitable for a small club with one branch?
Yes. The first plan covers one branch and up to 100 members, and you move to a bigger plan as you grow.
How much does martial arts academy or gym software cost?
Monthly plans start at 990 EGP for one branch and up to 100 members, with no commission on your members' payments. Current plans are on the pricing page.
Ready to run your martial arts and gym academy professionally?
We show you the platform on sample data that looks like your academy, and help with the first setup.
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